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Frequently Asked Questions When Hiring a System

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One of the secrets of large companies with successful maintenance sectors is the investment in a computerized management method that automates techniques and boosts results. We are talking, of course, about CMMS (Computerized Maintenance Management Software).

Such systems keep data, teams and information connected, allowing a wider vision of maintenance, as well as the minimization of expenses and process interruptions, preventing productivity losses. 

At the same time that it provides access to data about the activities performed, the CMMS is also able to analyze the information and cross-reference it, turning it into automatic and easy-to-read reports.

This allows maintenance teams from companies of the most diverse sizes to make more assertive decisions, eliminating mistakes and setbacks, and ensuring greater control over the assets and the operation.

The question is: how to choose the ideal CMMS when there are several software programs available on the market? And, once chosen, how to implement it efficiently in the operation? And is it really necessary?

We have listed some of the most frequently asked questions when hiring a CMMS and, of course, the answers to each one of them. We will eliminate all of your doubts once and for all. Enjoy! 

Which teams operate the CMMS

Before we begin, it is important to understand which teams will operate the CMMS and the power it brings to all maintenance management. 

The whole team can have access to the platform, which allows better work integration, as well as time optimization, one of the essential points to keep production on track. 

Which teams operate the CMMS

With TracOS™, the TRACTIAN CMMS, you and your team are aligned: technicians, planners, requesters and outsourced companies register and monitor their activities through the system.

This MPC (Maintenance Planning and Control) optimization also reflects positively on the PPC (Production Planning and Control). This is because it ensures good machine performance and avoids unexpected shutdowns, avoiding delays in production lines and, consequently, failure to meet deadlines.

“Do I need CMMS?” and other frequently asked questions

Here you will find the answers to all your questions related to CMMS: features, setup, expenses, packages and what sets them apart.

“What are the basic steps for selecting the most appropriate CMMS?”

You should consider some important points, such as:

  • Usability and team integration;
  • Ease of access to assets and monitoring of their performance;
  • Total control and management of your inventory;
  • Automation of Work Orders and other activities;
  • Metrics and reports where data is cross-referenced;
  • Complete packages, without the need for expansion and purchase of specific functionalities.

“Who uses the CMMS?”

The CMMS is used by maintenance teams throughout the industry, in its many different fields. Its interface allows adaptations and is suitable for any type of segment.

“Is the setup difficult to perform?”

It depends on the CMMS. In the case of TracOS™, the TRACTIAN CMMS, the setup does not require long weeks of specific training, it’s not difficult at all. The TRACTIAN customer support team is one of the best on the market, and the user has 24/7 assistance for any questions regarding the use of TracOS™.  

TRACTIAN ranked as one of the best maintenance management software in the world

“Will my team adapt to it?”

Yes, the entire interface and structure of the platform was developed with a fluid and uncomplicated user experience in mind. The buttons, graphics, and launching of new Work Orders, for example, were designed so that there are no hassles.

“Will I be able to integrate CMMS with my current software?”

It goes way beyond that. Our CMMS, TracOS™, has an open API and integrates all the software and tools you already use in maintenance management at no additional cost.

“Is it an unnecessary expense?”

Quite the opposite! Investing in a powerful CMMS ensures better management of your plant, which avoids production line downtime and losses at the end of the month.  

“What is the difference between CMMS and EAM?”

Although both pieces of software are designed to reduce MRO (Maintenance, Repair and Operations) costs and maximize the value of the goods produced, there are differences between the two. CMMS focuses on maintenance, while EAM incorporates several other business functions.

“Can I manage my key maintenance indicators?”

Yes, on the Reports tab on TracOS™, you have access to updated calculations and graphs of the main maintenance indicators, as well as an overview of your plant’s entire maintenance management.

“Do I really need CMMS?”

If your desire is to increase productivity in asset management and performance, optimize your teams’ routines, facilitate the creation and management of Work Orders, control inventory, and have access to other tools that will help all maintenance while reducing costs and avoiding losses, the answer is YES.

Take your MPC to the next level and reduce costs with the best maintenance management software on the market, TracOS™.

Talk to an expert and schedule a demo.

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About the author:

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Lucas Dombroysk

FIAP Administrator graduated , with more than a decade of experience in the metalworking industry. Sales Account Executive at TRACTIAN and an expert in optimizing processes through technology.

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